New Account Setup

Please complete all fields and upload the requested documents (in PDF or JPG format) to create a new ML Schedules™ Software user account and related Group(s).



Class Description
Class I – General Users Individuals/groups and organizations who are not discounted or exempt are considered general use and are required to pay all fees listed.
Class II – Discounted Groups - Employees & Government Not for profit Rochester Community School employees who wish to use the school facilities for personal use (excluding organized sporting groups) are eligible for a 50% discount rate (applicable to Schedule A only). This discount does not apply to pool, stadium, auditorium or outdoor facility rates. Personnel fees for after hours, weekends, or holiday use are applicable. (Note: activities must not compete with any enrichment program).

Municipal/Government Agencies/Organizations and/or political figures who wish to use school facilities are eligible for a 50% discount rate (applicable to Schedule A only). This discount does not apply to pool, stadium, auditorium or outdoor facility rates. Personnel fees for after hours, weekends, or holiday use are applicable. The request must include the dates/hours requested/ the equipment needed, a description and purpose of the event and the expected number of attendees. The Assistant Superintendent for Business and/or the Director of Facility Operations may grant waivers to local/state/federal officials when an inkind service is provided or the use is in line with the instructional needs of the District.
Class II – Discounted Groups - Negotiated Contracts Negotiated Contracts – rates will be applied as specified in the lease agreement.
Class II – Discounted Groups - Non-Profit Community Non-profit, Rochester community based organizations & other charitable organizations are eligible for a 20% discount rate (applicable to Schedule A only). This discount does not apply to pool, stadium, auditorium or outdoor facility rates.

The organization must qualify as a non-profit organization according to the Internal Revenue Service regulations and must submit a copy of its 501(c) 3 IRS letter with the reservation request.
Class II – Discounted Groups - Scouting Scouting organizations (regardless of sponsorship) are eligible for a 50% discount rate (applicable to Schedule A only). This discount does not apply to pool, stadium, auditorium rates or outdoor facility rates. All other rental rates are as posted in other schedules and all personnel fees are applicable as stated.
Class III – Payment-Exempt Users The following individuals or groups within the Rochester Community School District may use the school facilities for District- related activities with approval, and are exempt from fees for rent and equipment. Users are responsible for personnel fees for after hours, weekends or holiday use. Qualifying groups encompass members of our student body and staff, sponsors, classes, athletics, teachers, clubs, etc., including the following:

RCS Enrichment, Children’s Programs, RCS Foundation, Adult Education, RCS Employee Associations, Parent Teacher Organizations, Voting Precincts, School Committees, School Booster Clubs, RCS Staff (for professional Contracted Services RCS Athletics purposes related to the instructional needs of students) *For bargaining sessions, meeting with employees to discuss work related items and those directly related to RCS contractual issues.
Class IV – Commercial Film Companies Companies should apply to the Director of Facility Operations. The application should be made by letter and include the dates and hours requested, the facilities and equipment needed and a brief description of the content to be filmed.

Commercial film companies may incur additional costs above and beyond standard facility rental charges for ID cards, security personnel, event management, and miscellaneous supplies. Depending on the scope and degree of use, film/production companies may also be asked to make a contribution to the district through the Rochester Community Schools Foundation.

Negotiated Contract rates will apply as specified in the lease agreement. (Long term lease agreements will be negotiated with the Assistant Superintendent for Business and/or Director of Facility Operations).
District Groups District Staff Members and School Related Groups
Homeowners Associations Homeowners Associations are considered general use and are required to pay all fees listed.
Pool Renters Groups who regularly rent pools from the district.  Contact Enrichment with any pool rental requests.

User Information

 

Group Information

If you are booking on behalf of a club, group or organization, please use that as the Group Name.  If you are an individual booking for your own usage, please enter your first and last name. 

Internal staff members submitting requests on your own behalf (i.e. not for a group, team, club, etc) should use your first and last name as the Group Name.

Additional Group Information

External / Outside Groups: Upload the Group's Certificate of Insurance and its Expiration Date.

Facility users must provide proof of general liability insurance in the form of an uploaded certificate of insurance. The certificate of insurance should show general liability insurance policy limits in an amount of not less than $1,000,000 per occurrence and $2,000,000 aggregate. The certificate of insurance shall include an endorsement that names Rochester Community Schools as an "additional insured." 
Additional Group Files
  • Proof of Non-Profit Status